The students expired OPT EAD, together with an endorsed Form I-20, are considered an acceptable List A documents for a student who is participating in OPT and whose F-1 status and employment authorization have been automatically extended as a result of a timely filed H-1B change of status petition (cap-gap). The Department encourages all eligible customers to conduct their driver license services online. No entry should be made in List A column. How often you should complete an audit depends mostly on your company size. Note: A foreign entrepreneur paroled under the International Entrepreneur Rule Program is authorized employment incident to the grant of parole. Employees must be allowed to present any valid combination of documents listed on Form I-9. Drive engagement with talent development and career management. Find quality candidates, communicate via text, and get powerful analytics. Issuing Authorities vary, even among the same types of documents. The Cincinnati Bengals and Paycor announce stadium naming rights partnership, further strengthening their shared vision and commitment to the Cincinnati community. Fill in the information for each document, including the document number, the issuing authority, document title, and expiration date (if needed). An exception exists for federal contractors. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. Eliminate large down payments and end-of-year surprises. The form will give you an error message if the Social Security Number does not match what the employee has entered in Section 1 (see image below). The employee's foreign passport establishes identity and therefore does not trigger reverification when it expires. These fields help to ensure that the two pages of the employees Form I-9 remain together. Control costs and mitigate risk with accurate timekeeping. Is everyone aware that there is zero tolerance for the employment of individuals who cannot comply with work authorization rules. If you are using a computer, then use the drop-down menu. Measures 8.5" x 11". Both the size of fines and the number of inspections have risen fast in previous years. Enroll in E-Verify via our agency and avoid the signup delays, tutorials and 31-question mastery test. [PDF] Acceptable Documents and Issuing Authorities For Form I-9 Author: www.consumerdirectwa.com Post date: 14 yesterday Rating: 4 (394 reviews) Highest rating: 5 Low rated: 1 Summary: Address the varying challenges of women and together be a champion for business growth. Expired Identification Document:You are not permitted to accept (and we cannot use for verification) an expired identification document. Increase engagement and inspire employees with continuous development. Why Should I Hire an E Verify Employer Agent? The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. You can find instructions for creating a digital image in the Client area of our web site. When there are multiple errors, its best to complete a new form and attach it to the old copy. Do you train employer representatives on completing I-9 forms? Signature of Employer or Authorized Representative Before you sign, review the form for accuracy and completeness. ruston city court hours; conventional tillage advantages and disadvantages; texas express lane payment; i can t pass the praxis core writing Paycors always in the news for innovation, hiring and more. It is not the same as the drivers license number. My new employee presented two documents to complete Form I-9, each containing a different last name. Save time, pay employees from wherever you are, and never worry about tax compliance. If we experience continued problems reading your faxes, well let you know. If the employee provides a visa number, you are encouraged to enter it as doing so may prevent a tentative nonconfirmation (TNC). For Form I-9 purposes, you may accept these licenses. Start by selecting the citizenship or U.S. employment-authorized immigration status indicated by the employee Select the document types presented Do not complete. You have only accepted unexpired identification documents from the list of, You will refer a foreign national employee directly to NAU, You will refer an employee who is a minor (under age 18) or an employee with disabilities and his/her parent, legal guardian or representative has completed Section 1 for them, please contact NAU. How should I correct errors or omissions found on my employees Form I-9? Enter the employees name as it is listed on the employees Social Security Card. You may ask if the employee has other documentation that would satisfy Form I-9. Get real-time analytics to HR & Payroll data. Additionally, if you participate in E-Verify, you must retain a copy of any document any employee presents that triggers photo matching. Enter the expiration date in Section 2 of Form I-9 and write "COVID-19 EXT" in the Additional Information field. How can I add an electronic signature field to Form I-9? Please complete, sign stamp/seal The NAU NOTARY PUBLIC FORM (last page of this packet) with your unexpired notary stamp and return it to the NAU employee so that they may send it to us with the Form I-9 and the photocopies of the employment documentation as well. Paycor delivers deep product functionality, standard integrations, and certified expertise in sales and service to meet the needs of the industries and organizations we serve. a Social Security number is in List B or a driver's license in List C) draw an arrow to the correct list and . The employee or preparer or translator should draw a line through the incorrect information and enter the correct information or note the omitted information; Have the employee initial and date the correction or omitted information if able; and. This section will auto-populate if you are using a computer to complete the form. A vertical driver's license or identification card will be issued to anyone under age 21. Stay up to date with the latest HR trends. If an employee presents a U.S. passport card, Permanent Resident Card (Form I-551), or the Employment Authorization Document (Form I-766), you must copy the front and back of these cards. One document matches the name entered in Section 1. Tell us about your organization and what you want to accomplish and well recommend a custom solution. This is the date that DHS uses to determine whether or not the form was timely submitted. You can download the current version from our home page at verifyi9.com. See how were taking the right STEP toward inclusion and belonging. A lock ( A locked padlock ) or https:// means you've safely connected to the .gov website. When keeping documents, store them with I-9 itself, separate from personnel files. An employee may have several U.S. visas in his or her passport. A letter from the Social Security Administration cannot be accepted. In March 2020, the Department of Homeland Security relaxed its standards for in-person I-9 verification, due to COVID-19. Official websites use .gov You may leave the section blank or you may use this space to notate any additional information required for Form I-9 such as: Certification section it is imperative that you follow these last part of the instructions very carefully to prevent any liability for errors made on the Form I-9. Paycors compliance solutions help ensure accurate filing and mitigate risk. E-Verify electronically compares information the employer enters from Form I-9 to records available to the Social Security Administration and the U.S. Department of Homeland Security. Can an F-1 student engaged in OPT, STEM, or off-campus employment other than curricular practical training present Form I-94 and Form I-20 as List C document during reverification? Most drivers must obtain a commercial driver's license (CDL) through their home State (it is illegal to have a license from more than one State). Looking for U.S. government information and services? Submission Pre-Dates Enrollment in E-Verify:You are not permitted to verify workers who were in your employ at the time that you signed the Memorandum of Understanding (MoU). The issuing authority varies, even among the same types of documents. The penalties for I-9 violations have recently increased. "List B documents are identity documents for I-9 purposesfor example, a common List B document is a driver's license," said Jorge Lopez, an attorney in the Miami office and chair of the Global . The issuing authority is the specific entity that issued the document(s). This verification confirms an employee's eligibility to work in the United States. This tends to come up only with New York driver's licenses, so I am going answer assuming you are in New York. Specific I-9 documents can be issued to certain person categories. mhhauto registration code When the employer determines the document is unexpired, appears to be genuine, and relates to the employee, they must record the document title, document number, and expiration date, if any, in Section 3, then sign and date Section 3. An action plan to help you achieve HR excellence based on Paycors proprietary data and research. Part B: Fill in the new hire date. Pennsylvania Driver's License Issuing Authority I9 form information and FAQ on I-9 CIS regulations. Who is an issuing authority? How to Complete Form I-9 with Examples. You may use either common abbreviations for the document title or issuing authority, for example, "DL" for driver's license and "SSA" for Social Security Administration, or the suggestions in the form instructions. If an employer discovers an error or omission in Section 1 of an employees Form I-9, the employer should ask the employee to correct the error. $56.25 to purchase class "B" license. 3. Get expert advice and helpful best practices so you can stay ahead of the latest HR trends. Employers should not backdate the form, but should clearly state the actual date employment began in the certification portion of Section 2. The form auto-populated the List A column fields with N/A. View our product demos to get a deeper dive into the technology. The "Additional Information" space is for Form I-9 notes, such as: Paycors HR software modernizes every aspect of people management, which saves leaders time and gives them the powerful analytics they need to build winning teams. The employee is physically present at your place of business. COVID-19: FMS Updates Related to COVID-19. In California and Oregon, employers are required to post notices for employees if there is an inspection. Do not backdate this field. Employers must use only the newest version of Form I-9. Identification Card . Get the criteria to consider during your evaluation process. If, however, you determine that the document with a different name does not reasonably appear to be genuine and to relate to her, you may ask her to provide other documents from the Lists of Acceptable Documents on Form I-9. Companies can also be punished for subsequent offenses even if their prior punishment wasnt in the recent past. (This should be a specific name, rather than just HR). We are NOT the E-Verify program nor any government agency. We use a digital fax service so that we can see the form exactly as you send it. Name mismatches that result in a Tentative Non-Confirmation are usually associated with non-citizens. Any inconsistency could imply discrimination. Only Certified copies of birth certificates that are photocopied are acceptable. Drive engagement and increase retention with talent development and continuous learning. Indiana residents who have not already made application for a Real ID should do so during their next renewal. If you have previously terminated employees when shown evidence of a lie, you may be forced to do this same in this case. Errors in Section 2 and Section 3 should be fixed by the employer and ideally the same person who received the documents and signed the certification. You did not accept any documents that are photocopied, faxed, emailed or loaded from a smartphone. You must obtain an unexpired document and submit as soon as possible. During the reverification process, can an employee reuse the same work authorization document they originally presented as a List A or C document, as long as it is still valid? Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport with with Arrival/Departure Record (Form I-94) Passport from the Federated States of Micronesia (FSM) or . Automate routine tasks, mitigate compliance risks, and drive efficiencies across your organization. A signature on the card is not required for the card to be valid. Reduce tedious admin and maximize the power of your benefits program. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as For a receipt, enter the expiration date of the receipt validity period (expiration date of the receipt). Check out this guided tour to see for yourself how our platform works. You also may wish to attach a brief memo to Form I-9 stating the reason for the name discrepancy, along with any supporting documentation the employee provides. Control costs and make every dollar count with reporting. Employees must complete every applicable field in Section 1 of the Form I-9 with the exception of the fields requesting the employees' telephone number, e-mail address, and Social Security number. Form I-9, Employment Eligibility Verification, is the key element of E-Verify's web-based employment eligibility verification. The validity period begins on the employees first full day of employment and, in the case of reverification, it begins from the date reverification is required (in other words, when a document requiring reverification expires or the date employment authorization expires). If the employee provides a Social Security card, it must be unrestricted. Most companies will have a paragraph in their handbook about immigration compliance, but this just isnt enough. Part C: Used to establish new (or previously expired) documentation different from that in Section 2 of the I-9 form. Is an F-1 student's Form I-20 information required for Form I-9 when he/she is participating in on-campus employment? A refugee's Department of State-issued Transportation Boarding Letter is an acceptable List B #2 identity document if it contains a photograph or identifying information (name, date of birth, gender, height, eye color and address) and appears to be genuine and to relate to the person presenting it. Review the issue date printed in the center of each visa and enter the visa number of the most recently issued visa. Leverage AI to automate sourcing and increase candidate diversity. HR staff may list 'Driver's license' for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date. Its time to be agents of change. Section 2 List. In addition to basic identification info, note the following special circumstances: Section 2, Describing the Identification Documents:You must record in Section 2 a complete description of the identification documents presented by the new hire. 1. Summary: An issuing authority is a government entity that is authorized to issue certain identification documents. The size of penalties depends on several factors including company size and number of violations. Therefore, you may choose to begin or end the practice of keeping copies of documents at any time, as long as you do so for all employees, regardless of national origin or citizenship status, or you may be in violation of anti-discrimination laws. We use almost every bit of information from the form to complete the verification. The Warning message #1 will appear letting you know that the form will be check to ensure that each field in Section 2 is filled out (see image below). The form should be used for all new hires and rehires. Only if no other method is available should you fax the card to us. Enter N/A if there is not document number. Ensure the note is signed and dated. After the retention period has expired you can purge these documents, but make sure to always get a second opinion, so youre never put in the position of having to explain to ICE why you accidentally purged the documents they are asking for. If you enter document information in List C column, you must enter document information in the List B column as well. DHS regulations state that once you make copies of documents, you must retain them with the Forms I-9 or store them with the employee's records. Your access of this information does not create an agency or other business relationship where one does not already exist. E-Verify and Professional Employer Organizations (PEOs). Entering the visa number is optional. When completing section II of the I-9 Form, the employer must record the proper "issuing authority" of the document (s) provided by the employee. Employees needing assistance to correct or enter omitted information in Section 1 can have a preparer and/or translator help with the correction or omitted information. A card that includes any of the following restrictions is not an acceptable List C document: Frequently Asked Questions: I-9 Compliance, Verify Completed Form I-9 and Original Documents, Complete Form I-9 for Employment Eligibility Verification, Employment Eligibility Verification (I-9) Compliance, I-9 Employment Eligibility Verification Form Paper Version, Remote Hire Authorized Agent Instruction Sheet, Request New or Change Existing Expenditure Type Codes, Request New or Change Existing Object Codes, Signature Versus Financial Approval Authority, Authority to Create Financial Transactions, Authority to View or Access Financial Data, Grant or Update Financial Authority Assignments, Delegate or Share Oracle Approval Worklist, Setting Up a New Supplier or Visitor Payee, Managing the Supplier Relationship and Record, Intermediate Sanctions for Paying Disqualified Persons, Payroll for Foreign Non-Resident Employees, Payroll for Employees Working Outside of California, Managing Aging and Outstanding Expense Transactions, Account Balance Reconciliation Attestation, Issuing Refunds to Credit and Debit Cards, Topic Overview: Verify Eligibility for Employment (I-9), consult with the I-9 Compliance Specialist, See the example of a completed Section 1 of Form I-9, See the example of a completed Section 2 of Form I-9, About Financial Management Services (FMS), Start by selecting the citizenship or U.S. employment-authorized immigration status indicated by the employee, Select Section 1 and/or Section 2 to see the examples of a completed Form I-9. The system used to generate and store the electronic Form I-9 also must comply with regulations found at 8 CFR 274a.2 (e)-(i). The document number is an 8 or 10 digit alphanumeric number found either on the back of the license or lower right hand corner (depending on the year of your license). Employers should attach a signed and dated explanation of the corrective action taken.